NAIHC | Request for Proposals for Production Manager Services

Any questions concerning the technical Scope of Work below or contractual terms and conditions or proposal format should be directed to:

Erla Sagg, TTA Program Coordinator II

122 C Street NW, Suite 505

Washington DC 20001­2150

[email protected]

Interested subcontractors should submit their proposal to [email protected] to be received by 5:00 p.m. Eastern Daylight Time on Friday, August 18, 2023.

Key Dates

• RFP Circulated: Wednesday, August 2, 2023
• Proposal Due Date: Friday, August 18, 2023

• Anticipated Decision Date: on or before Friday, August 25, 2023
• Anticipated Start Date of Project Work: Monday, August 28, 2023
• Project Performance End Date: March 31, 2024

Submission Guidelines

Award of the contract resulting from this RFP is based upon the most responsive proposal that is most advantageous to NAIHC in terms of cost, functionality, and achievement of the project goals.

NAIHC reserves the right and retains full discretion to reject any or all proposals and discontinue the RFP process without obligation or liability to reject any potential subcontractor and accept other than the lowest-priced proposal.

Subcontractor’s proposal shall be submitted as set forth below:

• The proposal shall not exceed 25 pages, single-spaced, 11-point font, and 1-inch margins (excluding the cover page and the appendices).
• The subcontractor must clearly state their ability to complete the project within the time
• NAIHC gives preference to a subcontractor who can complete the entire scope of work without the use of partners or
• NAIHC allows proposers to work cooperatively as long as one subcontractor takes full responsibility for all work performance.

Note that the subcontractor’s proposal, including the appendices, is incorporated into the final contract between NAIHC and the selected subcontractor.

Response Requirements

Proposals must address these five areas (which shall not exceed 25 pages) and contain the information required in the Appendices (not subject to any page limitation). NAIHC does not mandate any minimum or maximum number of words in any one section.

1. Short description of the approach to the Scope of Work
2. Description of the deliverables and a detailed Work Plan and Timetable, showing each step in your proposed process.

• Note that NAIHC provides a subject matter expert or experts who will record the “voice-over” audio for selected slides. All recordings are produced using NAIHC’s Zoom account.

3. Briefly describe your approach used to manage the entire project, from start to finish.
4. Include a complete line-item budget for each item in the Work Plan and Timetable (including sufficient detail to help NAIHC understand the calculation, g., 20 hours at $100 per hour). You are required to submit a proposed cost estimate figure based on that budget ­ and not a range of estimates. Instead of a range of estimates, however, you may but are not required to put in a line item for “Contingency” for unforeseen costs not to exceed 10% of the total proposal.
5. Describe your qualifications to do this work and provide an example of related work.

• Appendix Provide three references and their contact information.
• Appendix Include members of the project team assigned to this project and their bios, and include the person authorized to bind your organization contractually.
• Appendix Provide a company overview or brochure, including a history of your organization.

EVALUATION FACTORS FOR AWARDS

NAIHC uses the following criteria to rate each proposal received:

• Completion of all the requirements in the RFP.
• Extent to which the proposal delivers the desired results within the time frame given.
• Assessment of the subcontractor’s ability to deliver the services required to complete the project.
• Assessment of the subcontractor’s competence, stability, experience, and track record.
• Sensitivity and experience working with Native American populations and/or diverse cultures.
• Availability of subcontractor personnel to complete the project.
• Overall cost of the subcontractor’s proposal.
• Experience in managing production.

Contract award is dependent on both the suitability of proposals received and available funds at NAIHC.

Scope of Work
Basis for Online Course Development
The subcontractor should base their proposal on the following materials and criteria:
The goal of this assignment is to take 23 IHBG Core Training Courses and develop a virtual library for Tribes and Tribally Designated Housing Entities (TDHEs) to utilize when necessary.

Courses:

• Self-Sufficiency
• Indian Housing Law
• 2CFR Part 200
• Alternative Funding Opportunities
• Needs Assessment and Community Engagement
• Strategic Planning
• Maintenance
• NAHASDA Intermediate
• NAHASDA Essentials
• Executive Director
• Admissions & Occupancy
• IHP/APR
• Housing Policy
• Conveyance Process
• Credit Counseling
• HUD Labor Standards
• Methamphetamine Remediation
• Developing and Financing Infrastructure
• Permanent Supportive Housing
• Financial Management
• Board of Commissioners
• Tribal Council Roles and Responsibilities
• Self-Monitoring

Subject Matter Experts (SMEs) have developed PowerPoints and scripts for the courses. The highly rated and accomplished SMEs are exceptional presenters with solid content knowledge and will be made available to provide support for the development of the course recordings. Note: Their time and expenses are paid by NAIHC, and their costs should not be included in your proposal.

Production Manager deliverables:
• Edit scripts
• Transfer PowerPoint slides into the NAIHC PPT template
• Edit subtopics within each course to create 5–20-minute clips
• Create and manage the production schedule
• Manage recording sessions
• Edit videos